From modern business communication to electronic faxes or digital document storage – the Digital Workplace has simplified many work processes enormously. But what does the term mean, and what are the advantages of the digital workplace?
What Is The Digital Workplace?
The digital workplace means a central working platform or working environment completely digitized, enabling employees to access information, tools and services from anywhere. Various software systems, such as Customer Relationship Management (CRM) or Enterprise Resource Planning (ERP), are combined here. Unified communication services are also used in the digital workplace. At this workplace of the future, employees can share their knowledge quickly and easily, making networked collaboration possible and increasing efficiency in the company.
The Advantages of The Digital Workplace
The introduction of a fully digitized workplace and a mobile, centralized work platform brings several advantages not only for employees but also for the company:
Allowing you to work anywhere, anytime
Dynamic work environments such as cloud solutions ensure more mobility and flexibility through the centralization of information. Today, employees work in the office and increasingly in the home office or even on the train or plane on a business trip.
Increase in employee satisfaction.
Working from home makes it easier for employees to balance their private and professional lives. This is a great relief, especially for families with children. In this way, parents can carry out their work by having less attendance in the company, but at the same time ensure the well-being of their children.
In addition, companies are increasingly working in a result-oriented manner, so working time and location are becoming less and less important. The focus is on the work result and not the employee’s physical presence. In the future, tasks will be completed where the employees feel comfortable. This results in a wide range of improvements for the work-life balance and the design of the individual employee’s life plans. This gives companies a major advantage in recruiting employees and increases efficiency. After all, we can work more productively if we feel comfortable.
Increasing work simplification
Thanks to the Digital Workplace, work tasks and processes are becoming increasingly simplified, which at the same time also reduces the time required for many activities – especially in the administrative area. According to a study that resulted from the collaboration between Statista and Adobe, 56% of the participants stated that technological progress makes their everyday office life significantly easier. No wonder: Since 2016, the time required for each administrative activity has been reduced by one day.
Faster information exchange
The central working environment ensures that all information and applications are available at all times and promotes cross-site cooperation and the exchange of information. In this way, employees can quickly and easily share their knowledge or documents with others, work together on projects or hold online meetings. High-quality video conferencing systems are suitable for a particularly realistic discussion atmosphere.
Protection of the environment
Due to the digital storage of data, the use of electronic signatures or online fax, the printing of documents or correspondence on paper is becoming less and less important. Modern technologies such as those just mentioned not only help to protect the environment but also make everyday work much more effective. Today, faxes can be received and sent via email, and thanks to electronic signatures, credit inquiries can even be reduced from weeks to just a few days. And who knows, the trend towards completely paperless offices will prevail.